Have you ever ever questioned what number of billable hours slip by means of unnoticed, affecting your organization’s backside line? Or how a lot time every worker spends on explicit tasks — and the way this impacts total productiveness?
That’s the place time monitoring software program is available in. It could actually enable you:
- Precisely monitor hours for invoicing purchasers
- Mechanically calculate hours labored for simpler payroll administration
- Meet compliance necessities with labor legal guidelines
- Preserve a balanced workload throughout groups and tasks
However how do you establish the appropriate time monitoring instrument for the job?
On this article, we’ll discover the important thing options, professionals and cons, pricing, and consumer rankings for the most effective time monitoring instruments so that you’ll know what to search for earlier than you make investments.
All consumer suggestions referenced within the article has been sourced from impartial software program overview platforms, like G2 and Capterra, in June 2023.
What to search for in time monitoring software program
When searching for the most effective time monitoring software program, you need to take into account components like:
- Versatility: If you happen to’re new to utilizing automated time monitoring options, it’s greatest to start out with an all-in-one platform that has key options for messaging, hiring, and HR and compliance. This can enable you simplify processes, enhance effectivity, and cut back the chance of errors that may happen when transferring information between completely different programs.
- Ease of use: Everybody in your workforce ought to have the ability to get the dangle of latest instruments shortly. It ought to play good with the opposite software program your workforce makes use of, like your undertaking administration apps or calendars.
- Integrations: Software program that integrates with different widespread apps helps you save time manually inputting information from one system to a different. It ought to join with instruments you employ each day, like e mail programs, undertaking administration instruments, or your billing and payroll software program.
- Actual-time monitoring: Search for a instrument that allows you to see what’s being labored on in actual time. This manner, you possibly can spot potential issues early, preserve tasks on monitor, and ensure your workforce is specializing in the appropriate duties.
- Scalability: As what you are promoting expands, your instrument ought to have the ability to deal with extra customers, extra tasks, and extra information and not using a hiccup, saving you the difficulty of switching programs down the highway.
The 8 greatest time monitoring software program options
Your enterprise wants are distinctive so we’ve fastidiously curated an inventory of the highest 8 options based mostly on the most effective use case for every platform:
- Homebase: Finest for complete time monitoring and past
- Connecteam: Finest for big retail corporations
- Deputy: Finest for distinctive compliance options
- Wrike: Finest for undertaking administration
- Toggl: Finest for time monitoring and administration
- ClickUp: Finest for agile administration
- Monday.com: Finest for custom-made workflows
- BigTime: Finest for process monitoring
1. Homebase: Finest for complete time monitoring and past
At its core, Homebase is an worker scheduling and time monitoring instrument that lets workers clock out and in of their shifts throughout units — smartphones, tablets, or desktops. This information is routinely transformed into timesheets, simplifying the duty of monitoring hours labored, breaks taken, and time beyond regulation due.
Homebase additionally helps with hiring and onboarding. You possibly can publish job listings immediately from the platform, which hastens the hiring course of. And as soon as a brand new rent is onboarded, you possibly can ship them welcome kits by means of Homebase, making certain a constant onboarding expertise for all employees.
Homebase is good for companies that have to handle workers throughout a number of roles or wage charges throughout sectors like retail, healthcare, and hospitality.
Prime options
- Simple worker scheduling that auto-populates timetables and ensures correct protection for patrons always whereas accommodating workers’ wants corresponding to requested holidays
- Self-scheduling instruments for workers to assert open shifts, prepare trades and covers, and request day without work
- Time monitoring with GPS and geofencing options for exact monitoring of hours labored, together with breaks and time beyond regulation. This manner, you possibly can handle distant groups higher.
- Crew communication app that sends auto alerts for late arrivals, no-shows, and missed breaks
- Payroll administration perform that calculates taxes and paychecks, sends direct deposits to your workforce, and routinely pays and information your payroll taxes
- Labor legislation compliance instruments with built-in break guidelines, time beyond regulation warnings, and information storage of all actions making you audit-ready
- A cell app that helps handle on a regular basis duties from wherever
- Report era for labor prices, worker efficiency, and gross sales forecasts
Professionals and cons
| Professionals | Cons |
|---|---|
| Free account that features primary scheduling and time monitoring instruments for as much as 20 workers | No efficiency administration instruments |
| Fast and simple arrange | |
| Simple shift-swapping for managers and workers | |
| Inexpensive with its per-location pricing | |
| Simple to make use of with no studying curve | |
| Built-in payroll system syncs information avoiding guide entries | |
| Designed for small to medium-sized companies using hourly employees |
Pricing
Homebase provides quite a lot of providers at completely different value factors, and prospects save 20% on all pricing after they go for annual billing.
- Fundamental or Free plan for one location and as much as 20 workers with primary scheduling and time monitoring, worker administration instruments like Messaging, point-of-sale integrations, and entry to e mail assist.
- Necessities plan beginning at $24.95 per 30 days per location contains every little thing in Fundamental plus payroll integrations, workforce communication, efficiency monitoring, superior time monitoring and scheduling, and entry to dwell assist.
- Plus plan beginning at $59.95 per 30 days per location contains every little thing in Necessities, plus hiring instruments, retention and efficiency monitoring, day without work controls, and departments and permissions.
- All-in-one plan beginning at $99.95 per 30 days per location contains every little thing in Plus, with HR and compliance, new rent onboarding, labor value controls, and enterprise insights
Consumer rankings
2. Connecteam: Finest for big retail corporations
Connecteam helps managers and workers keep in contact, preserve monitor of working hours, manage work schedules, fill out types, and handle duties. It’s very best for companies the place workers don’t all work in the identical place or on the identical time, like distant groups or shift employees.
Prime options
- Worker scheduling helps program shifts and arrange recurring shifts and time beyond regulation
- Process administration helps delegate recurring duties to workers with real-time updates on process completion
- Staff full stories, types, checklists, and requests immediately
- Time clock with GPS lets workers clock out and in from wherever
Professionals and cons
| Professionals | Cons |
|---|---|
| Consumer-friendly platform with customization choices | Utilizing a brand new characteristic requires upgrading to pricing plan |
| Single dashboard to handle your workforce the place all of your worker data is displayed | Doesn’t assist assigning completely different roles and pay charges to the identical worker |
| Automated end-of-shift stories give an summary of workers’ work |
Pricing
Connecteam’s pricing varies based mostly on the options you want ranging between $35 to $119.
Consumer rankings
3. Deputy: Finest for distinctive compliance options
Deputy is a employees scheduling and time monitoring app that helps managers and supervisors to create and modify schedules for his or her groups, set and monitor duties, and monitor time and attendance. Staff can use the instrument to clock out and in, view their schedules, request day without work, and talk with their friends and managers.
Its Energetic Attestation characteristic prompts managers when workers have requested to work time beyond regulation, go away early, or miss a break, making certain what you are promoting is compliant with labor legal guidelines.
Prime options
- Time and attendance administration for monitoring worker hours and attendance, making certain correct payroll and compliance with labor legal guidelines
- Absence administration for monitoring sick go away or trip time
- Centralized place to retailer and entry all worker data
- Workers doc administration for storage and administration of contracts and efficiency evaluations
- Reporting and analytics present insights into enterprise operations
Professionals and cons
| Professionals | Cons |
|---|---|
| Consumer pleasant with no studying curve | Staff can not e book last-minute unavailability if the schedule has been written however not but printed |
| Staff can clock in and clock out on Apple Watch | Doesn’t assist iOS with all functionalities |
| Actual-time visibility of worker attendance sample | Restricted customizations for creating workflows |
Pricing
Deputy provides a 31-day free trial for all of the plans based mostly on the functionalities you want. Scheduling and Time & Attendance plans are priced at $3.50 per consumer per 30 days and the Premium plan that features reporting options begins at $4.90 per consumer per 30 days. However when you have a workforce of 250+ workers or want custom-made workflows, then you possibly can request a quote.
Consumer rankings
4. Wrike: Finest for undertaking administration
Wrike is a undertaking administration and collaboration instrument that helps groups of any dimension higher manage their work in a centralized place and monitor their progress. Wrike is understood for its flexibility, as it may be custom-made to suit particular workflows and enterprise wants.
Prime options
- Process administration helps create, assign, schedule, and monitor duties inside a undertaking
- Collaborative modifying options let your workforce brainstorm in real-time
- Gantt charts present a visible timeline for tasks
- Customizable stories present insights into undertaking progress and productiveness
Professionals and cons
| Professionals | Cons |
|---|---|
| Auto scheduling and time monitoring cut back reliance on e mail and spreadsheets | Restricted customization options in stories |
| Integration with calendars, doc administration instruments, and cloud storage providers brings all information in a single place | The in-app timer is simply obtainable within the larger priced plans |
| Simple arrange for recurring and deadline-oriented duties | New customers can discover the interface difficult |
Pricing
Wrike provides a free plan for primary centralized process administration options. However when you have a workforce of 2-25 customers, you possibly can go for the Crew plan at $9.80 per consumer per 30 days or the Marketing strategy at $24.80 for as much as 200 customers. You possibly can request a quote for any custom-made options for what you are promoting.
Consumer rankings
5. Toggl: Finest for time monitoring and administration
Toggl is an intuitive time monitoring software program that gives correct time stories with easy-to-use filtering, sorting, and exporting choices for information by consumer, process, or undertaking.
Prime options
- Venture administration answer with drag-and-drop scheduling, undertaking estimates and historic billable charges
- Crew administration options like consumer teams, workforce member audits, and automatic e mail workforce reminders
- Reporting dashboards present insights into undertaking, workforce, and date-specific time entries
- Integrates with widespread apps like Asana, Evernote, and Google Calendar
Professionals and cons
| Professionals | Cons |
|---|---|
| Free model is greatest suited to freelancers and people | The Pomodoro Timer perform varies from browser extension to cell app to desktop software program |
| Desktop timer synchronizes with its cell app, permitting for on-the-go corrections | Doesn’t combine with invoicing instruments |
| Simplified stories of how folks have spent their time and on completely different tasks |
Pricing
Toggl is free for as much as 5 customers. However in order for you superior options like pre-populated undertaking templates, time monitoring audits, and undertaking forecast analytics, you possibly can go for the Starter plan at $10 per consumer per 30 days or the Premium plan at $20 per consumer per 30 days. You can too request a customized quote.
Consumer rankings
6. ClickUp: Finest for agile administration
ClickUp is a undertaking administration instrument designed to assist groups manage and handle their work. Its dash workflows and dashboard make it very best for groups that comply with agile undertaking administration methodologies. ClickUp permits for a excessive stage of customization in its views and workflows, without having code or add-ons. This implies it could adapt to a variety of workforce wants and workflows.
Prime options
- Product administration options enable groups to collaborate on sprints, roadmaps and backlogs
- The power to automate dash workflows and streamline bug and challenge monitoring
- 15+ customizable views like listing, board, field, calendar, Gantt, workload, desk, map, and whiteboard views
- Customization with out code or add-ons lets groups tailor relations between duties, paperwork, and extra
- Dashboard permits for the addition of visible widgets for duties, time monitoring, and sprints
Professionals and cons
| Professionals | Cons |
|---|---|
| Customizable automations and templates can be utilized for varied use instances | Automations regularly fail throughout vital intervals |
| Workflow charts and todo lists simply combine into present gross sales funnels | The cell app has restricted performance as in comparison with the desktop model |
| The instrument is intuitive and simple to get began with | Lags within the software program imply new duties or folders might not be mirrored instantly |
Pricing
Click on Up’s free model is good for private use whereas the Limitless plan is good for small companies at $5 per consumer per 30 days. However when you have a mid-sized workforce, you possibly can go for the Marketing strategy at $12 per consumer per 30 days or the Enterprise Plus plan at $19 per consumer per 30 days.
Consumer rankings
7. Monday.com: Finest for custom-made workflows
Monday.com is a versatile code-free platform that enables groups to run tasks, and workflows, and monitor each day work. The intuitive constructing blocks (like columns, views, automation, and integrations) assist create a board-based construction that gives a transparent view of progress and duties.
Prime options
- Personalised dashboards give an summary of tasks to trace progress, timelines, and budgets
- Code-free automation for duties like standing updates, e mail notifications, due date alerts, process assignments, and progress updates
- File administration provides a centralized collaborative house with standing updates, good notifications, and model management
- Integrations with widespread enterprise instruments like MS Groups, Dropbox, and Slack
Professionals and cons
| Professionals | Cons |
|---|---|
| Intuitive and simple to make use of | Restricted options imply investing in extra apps alongside Monday.com |
| Excessive-priority process alerts assist prioritize deadlines and workload | Restricted flexibility within the cell app as in comparison with desktop |
| Simple navigation with digital interface | Studying curve for workers who aren’t tech-savvy |
| Flexibility in creating and customizing workflow with customized boards, columns, and automation guidelines |
Pricing
Whereas Monday.com provides a free plan, it’s restricted to 2 seats. If you need superior options like Gantt views, integrations, and customized dashboards then you possibly can go for the paid plans ranging between $8 to $16 per seat per 30 days or request a customized quote.
Consumer rankings
8. BigTime: Finest for process monitoring
BigTime is an built-in time monitoring, billing, and process administration software program. In different phrases, the platform hyperlinks timesheets, budgets, duties, and bills to watch the real-time standing of a undertaking. BigTime was developed by an expert service firm to satisfy its personal necessities and challenges like managing workers, work, time, bills, purchasers, and undertaking billing.
Prime options
- Timesheets with custom-made each day or weekly views, automated notifications for overview and workflow approvals
- Funds and process administration instrument helps arrange duties per undertaking with hourly charges, charges, and expense budgets
- Versatile billing charges and customizable bill templates
- Permissions-based viewing and exporting instruments
- Native cell apps for iOS and Android with offline performance and auto-sync when a connection is offered
- Integrations with widespread instruments like Salesforce, QuickBooks, Slack, and Google Apps SSO
Professionals and cons
| Professionals | Cons |
|---|---|
| Actual-time monitoring and evaluation of present tasks | Advanced functionalities have a studying curve |
| Venture and funds forecasting | No billing-related project-specific dashboards |
| Simple integration with Quickbooks On-line |
Pricing
BigTime provides 4 pricing plans:
- Necessities — $20 per consumer per 30 days with primary options like time administration, approvals, and expense administration
- Superior — $35 per consumer per 30 days together with undertaking templates and multi-currency administration
- Premier — $45 per consumer per 30 days together with multi stage approvals and undertaking budgeting
- Projector — Begins at $60 per consumer per 30 days together with multi-entity and sophisticated undertaking accounting
Consumer rankings
So, which era monitoring software program do you have to select?
Choosing the proper time monitoring software program for what you are promoting is all about discovering the appropriate stability between your distinctive wants and the instrument’s performance. For instance, if you happen to’re a big retail enterprise then Connecteam is an efficient selection.
And if you wish to customise workflows for every undertaking then you possibly can go for Monday.com. However in order for you a platform that may do all of it, Homebase is your go-to.
With Homebase, you don’t must juggle between completely different instruments. You possibly can run time monitoring, scheduling, payroll, hiring, and communication in a single, user-friendly interface. Plus, it’s free for as much as 20 workers and takes only some minutes to arrange an account.
Whether or not you’re a small enterprise proprietor juggling a number of roles or a supervisor in a rising firm, Homebase empowers you to focus extra on progress and innovation, and fewer on administrative duties.
